VanLUG Email Archive
Minutes of the Installfest Preparation Meeting
held on Mon, Aug 31, 1998 at 7 pm
at UBC (Brock Hall Annex 362)
In attendance:
Dave Michelson (Chair)
Slava Voronin
Simon deWeerdt
Vincent Janelle
Kim Kulak
Kiel Foreman
Jeff Alami
Art Stone
Bruce Hawick
Raphael Wong
Eric Lam
Ben Holt
Brian Bray
Gart Wood
Jonathan Wood
Rick Franchuk
Regrets:
Randy Shepherd
Vlad Petersen
Ken Moren
Mark Brady
Quote of the Meeting:
"I never fail to be amazed at how much we accomplish at these
meetings"
- A. Stone.
1. We agreed that this should be the first of many Installfests, not
the first and only, and that our efforts and planning should reflect
this.
2. [Updated on 1 Sep 98] A report on the room booking: SUB 212 has been
confirmed from 0800-1700 on Sat, Sep 26. According to Jane Kim at the
UBC Alma Mater Society, we're going to be holding our Installfest during
the AMS Orientation Weekend so there will be a LOT more traffic in SUB
than usual. Unfortunately, it also reduces the pool of available
rooms. (That's why we didn't get our first choice.)
3. The main purpose of this meeting was to assign tasks in preparation
for the Installfest. The following list of tasks was drawn up during the
course of the meeting and will be updated at the next Installfest
preparation meeting to be held on Wednesday, September 9.
4. NOTE: The people on the list are, in most cases, only the Points of
Contact for these items. If you would like to contribute or help out,
PLEASE don't hesitate to contact them! In many cases, they're going to
be actively soliciting participation from others via the List.
Name Point of Contact for:
Dave Michelson - preparing the Installfest Media Kit and
dealing with the print media
- printing of the Installfest installation waivers
designed by VLUG
- installfest advertising via USENET
Ben Holt - modifying VLUG's "Linux Installfest" and "Linux in
Victoria" brochures for use by VanLUG
(Ben has access to and is proficient with Quark
XPress. Vlad Petersen will provide info from
his version 1.0 brochure )
- producing advertising posters for display at local
retailers and around campus
- producing signage for use within SUB
Eric Lam - determining the best price for copying/printing of
Linux brochures
- arranging to have Linux brochures copied/printed.
Jonathan Walther - developing a promotion and advertising strategy
- arranging for distribution of Linux brochures and
posters to retailers, campus locations, and others
Kim Kulak - handling Door Prizes (inventory, tickets, keeping
track
of winners, etc.)
Jeff Alami - creating Installation Checklists for the installers
Vincent Janelle
Art Stone
Jeff Alami - working with the Hong Li of the AMS to get Internet
Michael Mulder * access from SUB 212
Dave Cameron *
(* UBC ARS)
Bruce Hawick - keeping track of our requirements for and promises
to bring in Ethernet hubs, RJ-45 cables, spare
NIC's
and CDROM Drives, power bars, extension cords, and
similar being loaned by members
Simon deWeerdt - keeping track of who is going to bring in a Linux
PC
Raphael Wong for demonstration purposes, what software/hardware
they're going to demonstrate, etc.
- ensuring that we have some sort of coherent plan
for
setting up and presenting the demos
- prepare talking points for the demonstrators
Raphael Wong - contact Chinese media
To be discussed at the next meeting (9 Sep 98):
1. Room set up
2. Security measures
3. SUB signage
4. Talks and presentations
Thanks!
-- Dave Michelson